Sample Letter Requesting A Meeting
The Honorable [Name]
ATTN: [Staffer, Title]
[street address]
[city/state]
Dear [title] [last name]:
I am writing on behalf of (state your organization name). Our mission is (state mission here). As the President/Chairperson of this organization and [other title of job], I would like to schedule an appointment with you to discuss the organization’s work in relation to (state the purpose of your meeting).
As you are aware, faith-based organizations provide opportunity to partnership with state organs to promote public good, express freedom and choice to all. Our organization is comprised of diverse members ranging from (state the specific diverse background of your members). (Insert two or three sentences about any successful events or projects that the organization has undertaken, and highlight any specific local project you wish to discuss).
I will be in [city] on [date] and would greatly appreciate the opportunity to meet with you. If you are not available, I would be happy to work with your staff to find a more convenient time. (For members of the Senate state: Alternatively, I would be pleased to meet with you in a senatorial office if that could be more easily arranged).
I hope your busy schedule will allow you to meet with us. I am available at (telephone number) if your staff has any questions. Thank you for your consideration and I look forward to hearing from your office.
Sincerely,
[Name]
[Title]
If your organization has received any press coverage, it may also be helpful to include a clipping on the article
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Sample Thank You Letter
The Honorable [Name]
ATTN: [Staffer, Title]
[street address]
[city/state]
Dear [title] [last name]:
Thank you for taking the time to meet with me and other representatives of the [organization name] last week (or give date) regarding [local project or subject of meeting]. We enjoyed meeting with you and [legislative aide]. I’m glad we had the opportunity to discuss an issue that affects so many people in [city/state/community]. We especially appreciate your commitment to [describe any commitment made by the official].
The [organization name] believes that (state what your beliefs on the subject are). As we discussed …[Insert one or two specific points about the important issues raised.]
Our organization would greatly appreciate your support (if support has been committed, “greatly appreciate your support”)– especially the people living in [city/state/community). On behalf of all our members and the thousands of citizens they represent, I want to thank you for taking the time out of your busy schedule to discuss this important matter. (Include any additional information, follow-up messages or other matters you discussed).
Sincerely,
[Name]
[Title]